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Annual Meeting Planning Team
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The Annual Meeting Planning are volunteers who are responsible for directing the attendee experience associated with the AFA Annual Meeting, including creating learning opportunities that engage members, supporting the AFA Core Competencies for Excellence in the Profession, providing networking opportunities, and supporting Association initiatives. Below are the volunteer opportunities: 

The members of the Annual Meeting Staff are the Special Events Chair, the Fireside Coordinator, Educational Programs Chair, the Graduate Student Experience Chair, the Graduate Staff Coordinator and the Central Office staff.

Their responsibilities throughout the Annual Meeting are of a manner limiting their participation in the regular activities of the meeting.  Due to the time commitment of these positions, the Planning Team will receive complimentary registration for the Annual Meeting and rooming accommodations the duration of the Annual paid for by the Association. 

 

The Graduate Student Experience Chair & Committee

The Graduate Student Experience Chair and Committee are responsible for directing the graduate experience for the Association, including creating learning opportunities that engage graduate members, support the AFA Core Competencies for Excellence in the Profession, provide networking opportunities, and support Association initiatives. The impact of this committee is to direct the learning experiences of throughout the year and direct the graduate students’ educational offerings at the Annual Meeting.

 

Responsibilities

  • Work with Central Office staff to explore an Association wide graduate student mentoring program.
  • Coordinate the Order of Omega Case Study Challenge and Competition, in conjunction with Order of Omega.
  • Organize Project Job Search events, including résumé reviews, mock interviews, and networking opportunities.
  • Implement the Graduate Training Track in conjunction with the Central Office staff Coordinate and/or assess any additional programming or events offered at the Annual Meeting solely for graduate and doctoral students.
  • Participate in initiatives directed by the Central Office staff or Board of Directors. 

Qualifications

  • Committee members should have strong verbal and written communication skills.
  • Should be innovative, goal-oriented, and team-driven.
  • In addition to the qualifications listed above for the committee, the Chair should also be a committed and involved member of the Association, have attended five or more Annual Meetings, and has experience directing a year-long planning initiative for a large scale event with multiple programs.

Commitment Required

  • Projected time commitments for the Chair are 2-3 hours per week.
  • Committee members can expect to spend 2-4 hours per week on committee responsibilities.

 

Fireside Chats Coordinator

Fireside Chats is an essential element of the Annual Meeting that allows fraternity/sorority representatives and campus professionals a venue for in-person meetings/connections and relationship building for the betterment of fraternal organizations.

 

Responsibilities

  • Schedule all Fireside Chats prior to the Annual Meeting.
  • Maintain communication with inter/national organizations and campus-based professionals in the months leading up to the Annual Meeting about the benefits of their participation in Fireside Chats.
  • Communicate actively with all Fireside Chats registrants about requested meetings to facilitate as many “matched” meetings and registrants in the Fireside Chats process as possible.
  • Work to recruit those inter/national organizations or campuses that are requested but not registered to participate.

Commitment Required

  • Within the six weeks prior to the Annual Meeting, minimum of 10-20 hours per week

Qualifications

  • The Coordinator have attended three or more Annual Meetings.
  • Strong verbal and written communication skills.
  • Strong attention to details.
  • Ability to managing many details at once.

 

Special Events Chair and Committee

The purpose of this committee is to facilitate ancillary events that are part of the Annual Meeting, including First Timers programming, a service and/or philanthropic activity, workout for a cause, off-site excursions, and any other offerings as determined by the Central Office staff. Successful coordination of these events means that Annual Meeting attendees are able to fully benefit from participation through clear communication, onsite coordination, and purposeful vision.

 

Responsibilities

  • First Timers Programming
    • Coordinate First Timers programming.
    • Create networking opportunities and/or specific programs for first timers that assist them in making the most of their Annual Meeting experience.
    • Coordinate meal gatherings and table reservations for luncheons or banquets as deemed appropriate.
    • Plan and coordinate the Connection Kick-Off
  • Off-Site Excursions
  • Workout for a Cause
  • Service/Philanthropy Project
    • Research and identify one or more service and/or philanthropy ventures to be publicized to Annual Meeting attendees.
    • Coordinate service opportunities and the logistics of hosting the service ventures onsite or within walking distance to maximize involvement.

Qualifications

  • Experience directing a year-long planning initiative for a large scale event with multiple programs.
  • Exposure to writing and editing for all Annual Meeting publications.
  • Special Events Committee members should have strong verbal and written communication skills.
  • In addition to the qualifications listed above for the Committee, the Special Events Chair should also be a committed and involved member of the Association and have attended three or more Annual Meetings.
  • Experience in conference management is a plus.

Commitment Required

  • Projected time commitments for the Special Events Chair are 2 hours per week during slow times and 4-5 hours per week during busy times.
  • Committee members can expect to spend 2-4 hours per week on committee activities.

Grad Staff Coordinator

Graduate Staff is an essential part of the staffing model for the Annual Meeting. Graduate Staff members provide much of the onsite support to the Central Office Staff, the Annual Meeting Planning Team, and other Annual Meeting volunteers in delivering an excellent experience for conference attendees. The Grad Staff Coordinator is responsible for the selection, training, and onsite execution of  team responsibilities.  

Responsibilities

  • Select, train, and evaluate members of the Grad Staff team.
  • Providing front line customer service to conference attendees.
  • Assist with onsite office operations for the Annual Meeting including all AV and educational program logistics.
  • Distribute Annual Meeting communication as appropriate.
  • Participate in initiatives directed by the Central Office staff or Board of Directors.

Qualifications

  • 5 or more cumulative years of professional experience.
  • Have attended 3 or more Annual Meetings
  • Previous experience as an Annual Meeting Ambassador is recommended
  • Forward-thinking, goal/detail oriented, and team-driven
  • Strong attention to details.
  • Ability to managing many details at once.

Commitment Required

  • Monthly committee calls
  • Six months prior to the Annual Meeting, minimum of 5 hours per work

 

Educational Programs Chair & Committee

The Annual Meeting Educational Programs Chair and Committee will be responsible for aiding the Central Office staff in identifying, developing and implementing various educational components and experiences associated with the Annual Meeting. The impact of this committee is to create an educational programs team that supports the work of the Central Office staff leading up to and during the Annual Meeting.

 

Responsibilities

  • Provide feedback on the processes and procedures associated with the Annual Meeting educational programs process created by the Central Office staff. This would include the Call for Ideas, Call for Presenters/Experts, Call for Programs, and the subsequent review process.
  • Assist in the marketing of the entire Annual Meeting educational programs process through personal networks and social media.
  • Serve as the Annual Meeting Call for Program review committee, under the direction of the Chair.
  • Aide in the development of expectations and preparatory resources for Annual Meeting presenters.
  • Recruit, select, and train Annual Meeting Ambassadors to assist in onsite introductions of educational program presenters and other onsite needs.
  • Assist in the on-site implementation of select educational experiences and opportunities at the Annual Meeting.
  • Participate in initiatives directed by the Central Office staff or Board of Directors

Qualifications

  • Committee members must have 5 or more cumulative years of professional experience.
  • Strong verbal and written communication skills.
  • Forward-thinking, goal/detail oriented, and team-driven.

Commitment Required

  • Monthly committee calls.
  • Projected time commitments for the Chair are 3-4 hours/week.
  • Committee members can expect to spend 2-4 hours per week on committee activities.

Interested in applying for one of the above positions? Fill out the volunteer application by Wednesday, October 19.

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