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Nominations & Elections

Nominations

We invite you to invest in the future of AFA by assisting the Nominations and Elections Committee (NEC) in the process of identifying members to serve on the Board of Directors and NEC in 2018.

If you are an Affiliate, Emeritus, Professional, or Graduate member of AFA, you are qualified to nominate fellow members to be considered for any position for which they meet the qualifications. If you believe you are the person for the job, you are also permitted to nominate yourself for any position. 

Nominations are due Monday, June 5, 2017. All nominees will be asked to either accept or decline their nomination during the week of June 5th. Those choosing to accept nominations must compete and submit a Nomination Acceptance Statement by Monday, June 12. Finalists will be determined in late June, with NEC interviews occurring July 5 – 14, 2017. Please note, in order to be eligible to vote, membership must be renewed by Wednesday, August 15. 

Contact Jeremiah Shinn, Chair of the NEC and Past AFA President with any questions regarding the slating process. Before filling out the nomination form, please review the qualifications and FAQs below.

 

Qualifications, Essential Characteristics and Duties of Executive Board Officers for the 2018 Nominations and Elections Process

Qualifications/Eligibility

Board members must hold Affiliate, Emeritus, Graduate or Professional membership in the Association at the time of nomination/election and maintain throughout his/her term of office.

Only members who have been active for 3 or more years may serve on the Board of Directors.

The demand may average 10-15 hours per week. It is imperative for board members to have the support of their employer in relation to time that AFA responsibilities may take away from their regular responsibilities.

General Duties/Expectations

 The Board of Directors shall perform the following duties:

  • Be conversant in the organization's mission and purpose
  • Support the Executive team and provide performance feedback
  • Articulate organizational ends through policy and clear objectives
  • Ensure adequate resources for the Association’s operations
  • Serve as a steward for AFA financial resources
  • Participate in fundraising activities of the Foundation 
  • Complete other duties as designated by the President

Board members are expected to:

  • Attend all in-person Board of Directors meetings annually (3)
  • Participate in monthly conference calls
  • Attend the AFA Annual Meeting each year of service
  • Be available and responsive to AFA staff and board members
  • Conduct themselves in a professional manner consistent with the Association’s Code of Ethics
  • Represent the Association at events as requested
  • Identify potential conflicts and exercise discretion in decision making
  • Donate to the Foundation a minimum of $300 per year

Preferred Skills & Experience

Board of Directors members must be forward thinking, continually assessing the Association’s strengths and limitations so that his/her term focuses on bolstering areas that need attention, allowing for continued progress. Ideal candidates should have the following skills or experience:

  • Be flexible working with volunteers and staff to achieve strategic goals
  • Have excellent management and communications skills
  • Articulate the value and importance of our organization as it aligns with the principles of higher education
  • Understand the partnerships of AFA within the higher education sphere and the interfraternal industry
  • Focus on the Strategic Framework and organize work around fulfilling the vision and mission of the Association
  • Have a broad understanding of association management, fiduciary responsibilities, and the fundamentals of non-profit organizations
  • Assess information to make data-driven decisions
  • Understand some information may be confidential, and therefore should not be discussed with others outside of the board

 

NEC Frequently Asked Questions

How does the elections process work?

The process begins with the solicitation of nominations. Affiliate, Emeritus, Graduate and Professional members may nominate others for the positions being elected this year. Affiliate, Emeritus, Graduate and Professional members may also nominate themselves. 

 

Nominations are due Monday, June 5, 2017, and anyone nominated will be contacted and asked to either accept or decline their nomination. Candidates who accept a nomination will receive a Nomination Acceptance Statement, which must be completed and submitted by June 15. The AFA Nominations & Elections Committee will carefully consider all of the acceptance statements and determine the final slate of nominees. Affiliate, Graduate, Professional, and Retired members and Past Presidents will be able to vote on the nominees starting in August.


What is the Nominations & Elections Committee and what do they do?

The purpose of the Nominations and Elections Committee (NEC) is to create a slate of the best possible candidates to advance the Association and its strategic plan. 


This committee also has the responsibility for administering the election process for AFA. The committee is chaired by a Past President and is comprised of two Affiliate, Emeritus, Graduate or Professional members from each of the Association's Regions, one appointed in consultation with the Board of Directors, and one elected by the membership of each Region. Each Region also elects one Alternate to the Nominating Committee.


How do I know if I'm eligible to vote?

Affiliate, Graduate, Professional, and Emeritus members and Past Presidents who have joined or renewed their membership by August 15, 2017 are eligible to vote.


What if I don't know who the candidates are?

The NEC will compile candidate information and provide a recorded interview with each individual candidate. These materials will be available on our website to help you make an informed choice.


I think I'd like to run for an office. Can I nominate myself?

Yes. The Nominations & Elections Committee slates candidates based on the skill sets they can bring to a specific office, so nominate yourself if you are interested in this leadership challenge. Be sure to complete the Nomination Form and submit it no later than June 5.

How do I vote?

Ballots are sent from the Central Office via email to all eligible voting members.


Can I mail a ballot instead?

Unfortunately, the Association no longer offers paper ballots.  However, the electronic ballot is completed in a secure website and your vote is not connected to your name.


What if my favorite candidate isn't on the ballot? Can I "write in" my candidate?

Yes! "Write in" votes are a legitimate way for you to let your voice be heard.


Where can I learn more about the positions?

All members interested in running for office are encouraged to speak to the present board members. Current board members can provide a wealth of information about their responsibilities, the time commitment, and their overall satisfaction with their involvement in the Association's leadership.

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