AFA Annual Meeting FAQs
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The Association of Fraternity/Sorority Advisors (AFA) believes that our members deserve the opportunity to expand their Core Competencies, participate in networking events, and enrich their advising toolkit. In this spirit, AFA is offering fully virtual Annual Meeting experience.

Please see below for the details about the Virtual AFA Annual Meeting. If you don't see your question answered, contact us at info@afa1976.org.

 

About the AFA Annual Meeting

When is the Virtual AFA Annual Meeting?

The Virtual AFA Annual Meeting will take place over two weeks, starting on Tuesday, December 1. The main professional development content is December 8-10.

Below is a snapshot of what to expect:

  • Tuesday, December 1: Umbrella Organization Updates/Town Halls and AFA Exchange
  • Wednesday, December 2: Order of Omega Case Study Competition, Umbrella Organization Updates/Town Halls, and AFA Exchange
  • Thursday, December 3: Umbrella Organization Updates/Town Halls and AFA Exchange
  • Tuesday, December 8: Virtual AFA Annual Meeting
  • Wednesday, December 9: Virtual AFA Annual Meeting
  • Thursday, December 10: Virtual AFA Annual Meeting

For a schedule at a glance, click here.

 
How is this experience different from Annual Meetings of year’s past?

By utilizing the Whova app, we are able to create an all inclusive virtual experience. Through the app, you will be able to set up virtual networking events, have Q&A time with presenters, and travel through the virtual exhibit hall. Additionally, the app allows for all recorded content to be available for up to 6 months after the event. Thus, you can revisit a favorite session or experience a session you were unable to attend.

During the virtual experience, participants will be able to chat in real time with presenters and other attendees. You will be able to create virtual meeting rooms to discuss content, connect with peers from across the country, and create virtual meetups independently of the meeting schedule with up to 30 participants.
 
What will the educational content include?
Selected educational programs will tie back to the Core Competencies. It is our hope to pull in a mix subject-matter experts and critical voices to shape the future of fraternity/sorority life. The most important aspect of the educational content is this is for every AFA member. You will learn alongside your peers and colleagues to develop each other’s educational initiatives.
 
Will experiences like AFA Exchange, Ignite Fraternity, and other special events still take place?

Yes! The AFA Exchange committee is currently planning out an interactive experience and year-long engagement opportunity to bolster stakeholder communications. While AFA Exchange (formerly known as Fireside Chats) will operate a little differently this year, we are working on providing a platform for members to connect the week prior to the main educational content.

Ignite Fraternity, will be highlighted throughout the week on our social media channels.

Other special events, like the AFA Foundation Fun Run, Silent Auction, and Variety Show are still in development. Stay tuned for those announcements!

 

Additional FAQs

Is registration live?

Yes! Get all the registration information here.

If you are an exhibitor, registration is open now to reserve your virtual exhibit booth.

How much is registration?

After analyzing budgets further to ensure we are offering great experiences at the lowest cost possible, below is the updated registration breakdown.

  Non-AFA Members Professional &
Affiliate Members
Graduate &
Emeritus Members 
 Vendor Members

Virtual AFA Annual Meeting
Early Bird Registration
(EB Registration ends Monday, November 2)
 $250  $150  $125 $150
($125 per additional attendee) 

Virtual AFA Annual Meeting

Regular Registration 
(Regular Registration starts on Tuesday, November 3)
 $300  $175  $150  $150
($125 per additional attendee)


Will scholarships be available?

Yes; however applications are now closed. The Association of Fraternity/Sorority Advisors Foundation was pleased to offer several scholarships for members attending the 2020 AFA Annual Meeting. If you have any questions about Annual Meeting scholarships, please contact Joslyn McGriff, interim executive director.

 

Will vendors and exhibitors be able to participate?

Yes! We are excited to release the 2020 AFA Annual Meeting Support Guide. Additionally, we are hosting a virtual exhibit hall during the Virtual AFA Annual Meeting.

You'll have the ability to create a space where attendees can “drop by” at any time and engage with you and your offerings. Exhibitors will receive one conference registration with the ability for current vendor members to purchase additional seats at a discounted price. This opportunity is available at $150 for current vendor member and $250 for nonmembers, and your online exhibit can include items like:

  • Videos showcasing your products and services or recorded webinars that highlight your industry expertise
  • Other content marketing pieces (blogs or articles, white papers, or reports) that address the needs of the fraternal community
  • A discussion board, where you can hear directly from attendees and respond to their questions or feedback
  • The opportunity to set up meetings with attendees via your own video platform

Reserve your virtual exhibit booth, now! If you have any questions, please contact the AFA Central Office.

 

My organization/institution used to host in conjunction with events during the Annual Meeting. Will we still be able to do this?

If you would like to host a virtual event during the Virtual AFA Annual Meeting, you can host live roundtable discussions through the virtual meetup feature in Whova. These sessions would cap at 30, and you are able to set them up yourself independently of the meeting schedule. If you would like virtual space for more than 30 people, please contact the AFA Central Office.

When will town halls and regional updates happen?

Town halls, umbrella updates, and regional meetings will occur during the Virtual Annual Meeting.

Town hall and regional meetings will look a little different this year. During the Virtual Annual Meeting, there will be highlights from umbrella organizations and your regional directors and MER Teams informing you of key updates and connection opportunities. We know that many enjoy the networking opportunities regional meetings offer, if people are looking for opportunities to work in a specific region, we encourage you to review the job postings on the Whova app and virtually connect with potential employers.

When is the AFA Business Meeting?

The AFA Business Meeting will be a virtual event and will include committee updates. If there are items to be voted on, voting members will be notified within 30 days of the business meeting with the items to be considered.

 

What is the cancellation policy?

OPEN INVOICES, NO-SHOWS, AND CANCELLATIONS 

Canceled registrations will forfeit 50% of the registration fee after November 20, 2020. Canceled registrations will forfeit 100% of the registration fee after December 1. To submit cancellations, please contact the AFA Central Office at info@afa1976.org.

Once you have completed and submitted the 2020 Virtual AFA Annual Meeting registration form, you are considered registered regardless of payment status. A registrant is considered a no-show if they do not participate in the Annual Meeting or if they have not notified AFA of their cancellation by the December 1 deadline. Refunds will not be granted for no-shows, and you will be held accountable for the cost of your registration if you are registered, even if you are a no-show and have not paid.

Attendees who do not provide payment will be unable to access the Virtual AFA Annual Meeting.

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