AFA Annual Meeting FAQs
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Please see below for some of our most frequently asked questions. If you don't see your question, contact us at


is there a conference app?

Yes! Learn more about the 2019 #AFAAM conference app here.


Is transportation to the hotel provided?

Transportation is not provided from the airport (LAX or SNA) to the Hilton Anaheim. However, we are excited to announce a discounted opportunity with Karmel Shuttle Service!  

Karmel Shuttle Service is offering a special shuttle discount for AFA Annual Meeting attendees. Attendees receive $8 off, roundtrip airport transfers, per adult! Note, the discount is applied to “shared van” service only. Reservations are required, but it is quick and easy:

  • To book online, click here to place reservations.
  • To book via phone for reservations, please call toll free 1-888-995-7433. Then, use promo code AFA19.

Important Information to Know:

  • Reservation based only. You must make your reservation 12 hours or more in advance.
  • Individuals MUST make their OWN arrangements, and AFA is unable to place or inquire about reservations for attendees. You can also schedule your return after the conference through Karmel.
  • The shuttle provides direct service to the Hilton Anaheim with never more than 3 stops once in the conference area.
  • Karmel Shuttle Services is available at both Los Angeles International Airport (LAX) and John Wayne Airport, Orange County (SNA).
  • Karmel Shuttle Services uses a state of the art flight tracking service. They know if a flight has been cancelled, is late, or just sitting on the tarmac – they can react accordingly.
  • They just launched a new "Ready to Go" technology. By providing your cell phone number in the booking, you will receive a welcome text upon landing giving instructions for pick up. When you have been picked up, you will receive another text asking to "Rate My Ride."


What if I prefer Uber?

Note: LAX has a new pickup location. Because of construction at LAX, all Uber pickups (except for Uber Black and Uber SUV pickups) will take place at LAX-it. To get to the lot, use the shuttle provided by the airport. If you rather be picked up at the curb, request UberBlack or UberSUV for a straight-to-the-curb pickup at the outer island.



It is really important to pack lightly, but previous attendees have said comfortable shoes, business cards, and padfolios have been essential. Also, don't forget some layers as the meeting rooms can get a bit chilly.


What should I wear?

We recommend sticking to business attire for any on-site programming or events. Please dress however you feel comfortable for dinner on your own, the optional excursions, and traveling to and from the conference. For the closing banquet, we recommend cocktail/formal dress. Do you need some inspiration? Check out our Annual Meeting Pinterest board. Please note these are just suggestions as new participants might not know what to pack, and in no way are we encouraging members to purchase special attire for the meeting.


What time should I get to Anaheim?

It really depends on what pre-conference programs you'd like to attend. If you are not attending any pre-cons or excursions, you should be ready to start the meeting at the Opening General Session on Wednesday, December 4 at 7:00 p.m. If you are a first time attendee, there's a special AFA Connections Kickoff just for you at 4:30 p.m. on Wednesday, December 4.

For more information, please review the schedule at a glance


What are Idea Labs?

We are excited to roll out a new educational experience this year at the Annual Meeting! On Friday, December 6, join your peers for Idea Labs. These new 90-minute educational labs will facilitate action planning for attendees who want to think critically about a topic impacting fraternity/sorority life or higher education as a whole.


What are In Conjunction With (ICW) events?

Fraternities/sororities, college/universities, or other organizations may submit a request for space to host meetings, receptions, breakfasts, etc. during the AFA Annual Meeting. In order to be eligible to host such an event in conjunction with the AFA Annual Meeting, one must hold an AFA membership and must be registered for the Annual Meeting. Note, AFA in no way sponsors or endorses these events. As good stewards to our members, we support ICWs only on the basis of finding a location and time for the event.


What meals are included?

The meals included in your registration are the Foundation Recognition Luncheon on Friday, December 6 and the Closing Banquet dinner on Saturday, December 7.

Please note, we do not provide breakfast. There are many breakfast opportunities located nearby, or plan ahead and bring non-perishable items to snack on.


Is Internet provided?

More details to come!


Where can I learn more about Anaheim?

Visit Anaheim has put together a great resource for #AFAAM attendees. From special deals just for attendees to points of interest, you can learn more about what is around the Hilton Anaheim.

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