AFA Annual Meeting Graduate Staff

The Graduate Staff is an essential part of the staffing model for the Annual Meeting. Graduate Staff members will provide some onsite and virtual support to the Central Office, the Annual Meeting Planning Team, and other Annual Meeting volunteers in delivering an excellent hybrid experience for attendees.

This experience provides up-and-coming higher education professionals with an opportunity to understand conference planning and logistics while offering a unique glimpse into the operations of AFA.

Graduate Staff members deliver excellent customer service and help to bring the Annual Meeting experience to life; these responsibilities may provide an opportunity to network with current professionals in the field. This year’s graduate staff members will have a unique experience in providing technical support that may allow attendance at virtual educational programs.

Opportunities for professional development will be offered throughout the training experience and special access to some graduate student programs will be provided.



Graduate Staff responsibilities include but are not limited to:

  • Providing front line customer service to attendees
  • Greeting and directing conference attendees
  • Setting up and monitoring technology related to the virtual meeting experience
  • Assisting in opening/closing educational programs and conference evaluations
  • Helping with the operations and troubleshooting of the AFA Annual Meeting hybrid format
  • Supporting special events, silent auction, awards, and exhibitors
  • Distributing Annual Meeting communication as appropriate
  • Serving as ambassadors for AFA during the meeting
  • Attending training and daily staff meetings
  • Other duties as assigned



The benefits are extraordinary and continue after the Annual Meeting. Graduate Staff members will:

  • Learn about conference management and execution, particularly in a hybrid meeting model
  • Gain valuable professional development resources for work in fraternity/sorority life and higher education
  • Meet colleagues and prospective employers from all over the nation
  • Connect and form a strong support system with fellow graduate students
  • Interact with a variety campus-based professionals and inter/national officers, volunteers, and staff members
  • Have a resume critiqued by AFA professionals, learn job search strategies, and get special access to some AFA Graduate Student Programs
  • Get a behind-the-scenes look at AFA's operations, services, and programs
  • Gain a positive and high profile volunteer experience with AFA    



To be eligible to serve on the Annual Meeting Graduate Staff an individual must:

  • Be a Graduate Member of AFA with a completed Annual Meeting registration (registration discount code will be provided)
  • Be in their final year of their Master’s program (second year in a two-year program or any student in a one-year program)
  • Wear professional attire and demonstrate professionalism throughout the Annual Meeting
  • Understand they cannot participate in some graduate student programs taking place during the Annual Meeting
  • Notify the Graduate Staff Volunteer Chair by the application deadline if they have applied to present educational programs through the Call for Programs.



Training will take place monthly in a virtual setting beginning at the end of September. The week of the AFA Annual Meeting, training will occur daily. All graduate staff members are required to participate in the full training.

We ask that you please reserve the week of November 30, and December 6 and 7 for training, and December 8-10, 2020 for the virtual conference experience; final dates and times for training will be provided in September.



In return for Graduate Staff service, AFA will cover the following costs:

  • One complimentary Graduate Student Annual Meeting registration and costs for some graduate student programs.
  • If selected for the in-person experience: hotel room for the nights required to be onsite, and meals while onsite. Note: room will be shared with other Graduate Staff members.



Applications were due by Monday, August 17, 2020 at 12 a.m. PT. Please note:

  • No late applications will be accepted. No exceptions.
  • Applicant’s supervisors will be sent a link and must complete a form acknowledging they understand the time commitment and providing a recommendation for the role.
  • Following an initial review of applications, the committee will make a recommendation to the Graduate Staff Volunteer Chair, who with the AFA Central Office, will make final decisions and offers.
  • The AFA Central Office reserves the right to conduct reference checks and/or phone interviews to complete the selection process.
  • All candidates will be contacted by September 18, 2020 regarding their selection status.
  • If accepted, you must be a dues-paying member of the Association for the 2020-2021 fiscal year no later than Monday, September 18, 2020.

If you have any additional questions, please contact the Graduate Staff Volunteer Chair, Viancca Williams.

Applications were due by Monday, August 17, 2020 and are now closed.

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