The Graduate Staff is an essential part of the staffing model for the Annual Meeting. Graduate Staff members will provide much of the onsite support to the Central Office Staff, the Annual Meeting Planning Team, and other Annual Meeting volunteers in delivering an excellent experience for attendees.
This experience provides up-and-coming higher education professionals with an opportunity to understand conference planning and logistics while offering a unique glimpse into the operations of AFA. Graduate Staff members will network with current professionals in the field while delivering excellent customer service and helping to bring the Annual Meeting experience to life.
While graduate staff members may not be able to attend educational programs (as a majority of their time will be devoted to working as meeting staff), opportunities for professional development will be offered throughout the training experience.
Graduate Staff responsibilities include but are not limited to:
- Providing front line customer service to attendees
- Staffing conference registration
- Greeting and directing conference attendees
- Setting up and tearing down audio-visual equipment
- Assisting in opening/closing educational programs and conference evaluations
- Helping with onsite office operations and troubleshooting
- Supporting special events, silent auction, awards, and exhibitors
- Distributing Annual Meeting communication as appropriate
- Serving as ambassadors for AFA during the meeting
- Attending daily staff meetings
- Other duties as assigned
The benefits are extraordinary and continue after the Annual Meeting. Graduate Staff members will:
- Learn about conference management and execution
- Gain valuable professional development resources for work in fraternity/sorority life and higher education
- Meet colleagues and prospective employers from all over the nation
- Connect and form a strong support system with fellow graduate students
- Interact with campus-based professionals and inter/national officers, volunteers, and staff members
- Have a resume critiqued by AFA professionals and learn job search strategies
- Get a behind-the-scenes look at AFA's operations, services, and programs
- Gain a positive and high profile volunteer experience with AFA
To be eligible to serve on the Annual Meeting Graduate Staff an individual must:
- Be a Graduate Member of the Association of Fraternity/Sorority Advisors with a completed Annual Meeting registration (registration discount code will be provided).
- Note: failure to become a member by September 16, 2019 and register on time could result in the position being offered to the next qualified candidate.
- Be in their final year of their Master’s program (second year in a two-year program or any student in a one-year program)
- Wear professional attire and demonstrate professionalism throughout the Annual Meeting.
- Understand they cannot participate in Graduate Student Programs during the Annual Meeting such as the Order of Omega Case Study Competition, First-Year Case Study Challenge, the Graduate Training Track, Project Job Search, and Annual Meeting Advance programs.
- Notify the Graduate Staff Volunteer Chair at the time of their application if they have applied to present educational programs through the Call for Programs.
Training will begin Monday, December 2, 2019. Please note:
- Graduate staff members should arrive to the Hilton Anaheim (conference hotel) in Anaheim, CA by 1:00 p.m. PST.
- All graduate staff members are required to participate in the full training.
- Graduate staff members may depart any time on Sunday, December 7, 2019.
- Grad staff members are responsible for the cost of transportation to/from the conference hotel.
In return for Graduate Staff service, AFA will cover the following costs:
- One complimentary Graduate Student Annual Meeting registration
- Hotel room for December 2 - December 7, 2019.
- Note: room will be shared with other Graduate Staff members.
- Dinner on Monday, December 2; breakfast, lunch and dinner on Tuesday, December 3; breakfast, lunch, and dinner throughout the Annual Meeting.
- The Welcome Reception, AFA/AFA Foundation Recognition Luncheon, and Closing Banquet are included as well.
APPLICATION & SELECTION PROCESS
Applications are due by Friday, July 26, 2019. Please note:
- No late applications will be accepted. No exceptions.
- Applicant’s supervisors will be sent a link and must complete a form acknowledging they understand the time commitment and providing a recommendation for the role.
- Following an initial review of applications, the committee will make a recommendation to the Graduate Staff Volunteer Chair, who with the AFA Central Office, will make final decisions and offers.
- The Central Office reserves the right to conduct reference checks and/or phone interviews to complete the selection process.
- All candidates will be contacted by August 23, 2019 regarding their selection status.
- If accepted, you must be a dues paying member of AFA for the 2019-2020 fiscal year no later than Monday, September 16, 2019.
If you have any additional questions, please contact the Graduate Staff Volunteer Chair, Viancca Williams.
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