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Annual Meeting Events


Below you will find all the AFA sponsored programs and events at the Annual Meeting. Please read each carefully as some events require pre-registration or have a registration fee attached. Scroll through the page, or use the links below to jump to the section you're interested in.

Special Events 

Order of Omega Case Study Competition 

Orientation | Wednesday, November 28 | 6:00 p.m. – 6:30 p.m.
Competition | Thursday, November 29 | 11:00 a.m. – 5:00 p.m.

The purpose of the Case Study Competition is to provide an educational learning experience for graduate students involved in the fraternity/sorority advising profession. The Case Study Competition provides both participants and judges with a practical educational opportunity to learn from each other. Participants and judges establish professional relationships and networks, which foster future professional development opportunities. As professionals are educated and grow, so do fraternities and sororities.


The Case Study Competition will consist of three tracks, Track One-Crisis Intervention, Track Two-Systemic Issue, and Track Three-Holistic Approach. The intended goal is that graduate students will have the opportunity to further develop by participating in the track that focuses on the area they do not have as much experience; hence providing participants with a practical opportunity to further develop their skills. Note: Track Three allows for professionals to participate. Graduate students are encouraged to sign up with their supervisor for this track. Both graduate students and professionals may register for this session. To sign up, please email  Billy Boulden, Graduate Student Experience Chair. Participants must attend the Orientation. Program Sponsored by Order of Omega

Ignite Fraternity

Thursday, November 29 | 5:30 - 7:00 p.m. 
Ignite Fraternity offers presenters 7 minutes to change the world with their innovative take on topics they have a passion for. This is your chance to spread new, groundbreaking and exciting ideas through your beliefs and experiences! To participate, you just need to prepare 20 slides. During the presentation, these slides will advance every 20 seconds whether you’re ready or not. This is the must-see event of the Annual Meeting! Program Sponsored by LaunchPoint and CAMPUSPEAK


Project Job Search  

Friday, November 30 | 2:30 p.m. - 4:00 p.m.
Project Job Search is the perfect way for graduate students to gain valuable insights as they embark on their career search. Participants will receive helpful tips and tricks for their job search – what makes cover letters and resumes pop and how to navigate interviews, whether a 30 minute phone call or a full day on campus.

Participants will learn about The Placement Exchange (TPE) and hear firsthand tips from TPE representatives and participants. Participants will also interact with a panel of experienced fraternity and sorority professionals from campuses and executive headquarters.  

This session will be tailored to the wants and needs of the participants preparing to enter the job market. Project Job Search will also include an opportunity to network with current professionals, have your resume and cover letter reviewed, and to identify a key mentor to serve as a resource and guide throughout the job search and beyond. Participants are encouraged to bring questions for the panel discussion and a copy of a current cover letter and resume.


Fireside Chat

Please note: separate registration is required for the AFA Annual Meeting AND Fireside Chats.


Fireside Chat Meet & Greet: Institute Edition  

Thursday, November 29 | 4:30 – 6:00 p.m. 
Campus-based professionals will be stationed at tables and organization-based professionals and volunteers will be about to seek out institutional representatives with whom they want to meet. The intention of the Meet & Greet is not to conduct full Fireside Chats, but rather to make introductions and potentially schedule a future meeting. While this is a great opportunity to put a face with a name, meet up with an old colleague, or say a quick hello, this is not an appropriate environment to bring up major issues which you have not previously scheduled a Fireside Chat to discuss. We encourage you to stop by the institutions’ tables to say hello and introduce yourself. Begin creating those partnerships early! Pre-registration is required.


Fireside Chats 

Friday, November 30 | 4:30 – 7:00 p.m.
Fireside Chats are a forum for campus and inter/national organization representatives to reinforce their collaborative efforts on a variety of issues through brief, 20-minute meetings. These meetings will provide attendees the opportunity to discuss the progress of their organizations and create collaborative action plans for future success. 

Given the time limitations of these meetings, Fireside Chats should serve as a starting point for one-on-one discussions later on or regular communication between inter/national organization representatives and campus professionals. We strongly recommend that you inform the other party of discussion items prior to the meetings in order for both parties to be fully prepared. Pre-registration is required.


Fireside FAQs & Registration

Check out the most frequently asked questions about Fireside Chats to learn more. If you have any other questions about the 2018 Fireside Chats, please feel free to contact Jackson Kammrath & Will Frakenberger, Fireside Chat Coordinators.

Please note, the registration deadline was Friday, October 19, 2018. Due to space limitations, we will not be able guarantee placement to anyone registering after October 19. Also, Fireside Chat Registration is separate from Annual Meeting Registration. You must have completed the Fireside Chat Registration if you are interested in participating.


Fundraising/Spirit of Giving

AFA Foundation Silent Auction

AFA Annual Meeting attendees are able to participate in one of the premier fundraising events for the AFA Foundation — the Silent Auction! The Silent Auction is the largest on-site fundraising event for the Foundation, and we need you!

Donations from AFA members are what make the Silent Auction such a huge success. Donation ideas include small electronics, trips, inter-fraternal experiences, gift cards, sports memorabilia, jewelry, college/university gear, organization spirit items, or anything else creative! Individuals or groups can make donations to the Silent Auction.

To submit your donation information, click here. If you would like to ship your item in advance of the Annual Meeting, please send to AFAF Silent Auction, c/o Jenni Jones, 8710 North Meridian St, Indianapolis, IN 46260. The last day that items can be received is Friday, November 16. After the 16th, please bring all items to Annual Meeting registration on Wednesday, November 28. And remember — bid high, bid early, bid often!


Variety Show

Thursday, November 29 | 9:00 - 10:00 p.m.
We're excited to announce the AFA Foundation Variety Show is returning to the main stage! Sponsored by Holmes Murphy Fraternal Practice, the show will be held at 9:00 p.m. on Thursday, November 29. The evening will be emceed by the talented and funny James Robilotta and Vince Fabra, and the winner will be chosen by #AFAAM attendees a la "Greek Week penny wars." All proceeds will be donated to the AFA Foundation, and admission is free!

If you are interested in participating, contact Archie Messersmith-Bunting.


Fun Run

Friday, November 30 | 6:30 – 8:00 a.m. | Cost $25
Join us for a Fun Run around the Indy Canal on Friday, November 30th at 6:30 a.m. The fun run is approximately 3 miles around the Indy Canal. Walkers and runners, of all abilities, are encouraged to participate. Registration is $25, with all proceeds being donated to the AFA Foundation. You may register for the Fun Run either through your Annual Meeting registration or separately by contacting Jenn Heitmeyer. All participants who register online by November 1 will receive a shirt which will be distributed during check-in at the Annual Meeting. On-site registration for the Fun Run will be $35. Shirt distribution for onsite registrants will be at the discretion of the Central Office Staff.  Sponsored by CSL Management & Alpha Chi Rho Fraternity


Because You Believe Stickers 

Because You Believe stickers are a great way to acknowledge and thank your colleagues for believing in you! Stickers are $5 each and all sales benefit the AFA Foundation. Consider a sticker purchase for your mentors, fellow volunteers, former coworkers or friends to display proudly on their Annual Meeting name tags. All sticker purchases can be made at the Annual Meeting.


Spirit of Giving

Throughout the Annual Meeting, we encourage our attendees to get into the Spirit of Giving. This year, we have partnered with the non-profit Teachers' Treasures. Teachers' Treasures obtains and distributes school supplies free to teachers of students in need. More information about how you can support is forthcoming.



Connections Kickoff

Wednesday, November 28 | 4:30 – 5:30 p.m.

The AFA Connection Kickoff is an interactive event designed to help first-time attendees, graduate students, and new professionals navigate and take ownership of their Annual Meeting experience. All first-time attendees, graduate students, and new professionals are encouraged to attend and learn what AFA and the Annual Meeting have to offer! Participants will meet other conference attendees and discover resources available through AFA and the Annual Meeting while building their professional network with experienced professionals. We hope to see you there!


Exhibit Hall 

Opening Coffee Reception | Thursday, November 29 | 10:00 – 11:00 a.m.

Open Hours | Thursday, November 29 | 10:00 a.m. – 6:00 p.m.

Open Hours | Friday, December 30 | 9:00 a.m. – 4:00 p.m.
Please make sure to block off time to visit the Exhibit Hall. Our Vendor Members offer services that enhance the work our members do and this is an excellent opportunity to network and learn more about how they can help you do your work better.


First Timers Meal Gatherings

Connect with fellow first-timers during special meal gatherings! Reservations have been made at two restaurants. If you’re interested in joining us, please register here to reserve your spot. We’ll be having lunch on Thursday at the Weber Grill Restaurant, and dinner on Friday at Harry & Izzy’s. If for some reason you can no longer attend after registering, please contact Elias Argueta. We will meet in the JW lobby before departing. Please note, the cost of the meal is your responsibility.


Closing Banquet 

Saturday, December 1 | 7:30 – 9:30 p.m.
Join us for the Closing Banquet as we honor the recipients of the Sue Kraft Fussell Distinguished Service Awards, the Robert H. Shaffer Award, the Jack L. Anson Award, and the Dr. Kent L. Gardner Award. A meal ticket is required for this banquet and is available through the Annual Meeting Registration Form. Additional meal tickets are available for purchase at $105.


Offsite Excursions

Indianapolis Motor Speedway – Kiss the Bricks Tour

Wednesday, November 28 | 2:00 - 4:00 p.m. | Cost $30
This excursion will take you on a ride, as you will get an opportunity to take a deeper look into auto racing in Indianapolis with a visit to the Indianapolis Motor Speedway. Here you will visit the Speedway Museum, have a narrated Track tour and a chance to stop at the famous brick finish line for a photo opportunity to “Kiss the Bricks”.


Lucas Oil Stadium Tour

Wednesday, November 28 | 4:00 – 5:30 p.m. | Cost $8
Get an exclusive, behind-the-scenes tour of this state-of-the-art sports mecca, Lucas Oil Stadium. Participants will get an up-close and personal look at all the stadium has to offer. The tour will last approximately 90 minutes and include visits to the playing field, an NFL locker room, the press box, and numerous other unique areas. This is a walking tour, but accommodations will be made for those touring in wheelchairs. For anyone signed up to attend, we’ll meet in the hotel lobby at 3:45 p.m. to walk over.


Brewery Tours of Indianapolis

Friday, November 30 | 6:00 – 9:00 PM | Cost $35
Craft breweries are popping up all over Indianapolis! This excursion will give you a chance to try some of the up-and-coming craft breweries in downtown Indy. This three-and-a-half hour tour will allow you to visit three or four different craft breweries in Indianapolis all while be transported around town. This tour will also allow you to purchase growlers, bullets, and beer gear and order beer to consume on premise or on the bus. Dinner is not included in the cost, but is offered at the breweries. Meet in the lobby of the JW hotel at 5:45 p.m. to get ready to depart for the tour via bus.

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