Nominations & Elections
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Nominations

During the nominations process, we invite you to invest in the future of AFA by assisting the Nominations and Elections Committee (NEC) in the process of identifying members to serve on the Board of Directors and NEC.

If you are an Affiliate, Emeritus, Professional, or Graduate member of AFA, you are qualified to nominate fellow members to be considered for any position for which they meet the qualifications. If you believe you are the person for the job, you are also permitted to nominate yourself for any position. 

Nominations for 2020 will follow this timeline:

  • May 1, 2019: Call for Nominations materials available on-line
  • May, 9 2019: Board of Directors informational session 
  • May 29: Call for Nominations closes
  • May 31: All nominees are notified with material submission deadlines
  • June 14: Deadline for receipt of nomination acceptance forms from all potential candidates
  • June 17-21: NEC to review materials for interview finalists
  • July 8-19: Candidate Phone Interviews
  • August 1:  Slate Announced
  • August 31: Deadline for renewing membership to be eligible to vote
  • Sept 9-27: Voting Period
  • October 4: AFA Executive Board Announced

 

Nominations Now Live

Nominations are open for the 2020 AFA Board of Directors and 2020 Nominations & Elections Committee. The Call for Nominations will close on May 29. Nominees will then be notified and invited to submit materials for consideration by the Nominations & Elections Committee.

Per the AFA Bylaws, Professional, Graduate, Affiliate, or Emeritus members that have been a member of AFA for a minimum of three (3) years prior to nomination are eligible to run for the Board of Directors. If you have questions, please contact Monica Miranda, NEC Chair.

On Thursday, May 9 board members held an informational session to discuss the characteristics needed to be on the board, the responsibilities that come with being on the board, and the difference in this and other types of volunteer activity. If you missed the session, you can view the full webinar here. Or, download the presentation slides.

 

Qualifications, Essential Characteristics & Duties of Executive Board Officers for the 2020 Nominations & Elections Process 

Qualifications/Eligibility

Board of Directors:

  • Board members must hold Affiliate, Emeritus, Graduate or Professional membership in AFA at the time of nomination/election and maintain throughout their term of office.
  • Only members who have been active for 3 or more years may serve on the board.
  • The demand may average 10-15 hours per month.
  • It is imperative for board members to have the support of their employer in relation to time that AFA responsibilities may take away from their regular responsibilities.

NEC:

  • Members of the NEC are critically responsible for the future of AFA.
  • The NEC determines the slate of candidates that will be voted on by the membership to serve on the AFA Board of Directors. 
  • The work of the NEC is highly concentrated, with the majority of time spent between May and August.  
  • There are committee phone calls, individual interviews, and independent review of candidate credentials. 
  • Five members of the NEC are elected from each region and five members are appointed.  
    The chair is a past president of AFA.
      
General Duties/Expectations

The Board of Directors shall perform the following duties:

  • Be conversant in the organization's mission and purpose.
  • Support the executive team and provide performance feedback.
  • Articulate organizational ends through policy and clear objectives.
  • Ensure adequate resources for AFA's operations.
  • Serve as a steward for AFA financial resources.
  • Participate in fundraising activities of the AFA Foundation.
  • Complete other duties as designated by the AFA president.


Board members are expected to:

  • Attend all in-person Board of Directors meetings annually (3).
  • Participate in monthly conference calls.
  • Attend the AFA Annual Meeting each year of service.
  • Be available and responsive to AFA staff and board members.
  • Conduct themselves in a professional manner consistent with AFA's Code of Ethics.
  • Represent AFA at events as requested.
  • Identify potential conflicts and exercise discretion in decision making.
  • Donate a minimum of $300 per year to the AFA Foundation.

 

Members of the NEC are expected to:

  • Review the application materials of nominees.
  • Determine the candidates that receive an interview.
  • Determine the final slate for election by the membership.
  • Provide guidance to the AFA Board of Directors on the nomination and election process. 

  

Preferred Skills & Experience

Board of Directors members must be forward thinking, continually assessing the AFA’s strengths and limitations so that their term focuses on bolstering areas that need attention, allowing for continued progress.

Ideal Board of Director candidates should have the following skills or experience:

  • Be flexible working with volunteers and staff to achieve strategic goals.
  • Have excellent management and communications skills.
  • Articulate the value and importance of our organization as it aligns with the principles of higher education.
  • Understand the partnerships of AFA within the higher education sphere and the interfraternal industry.
  • Focus on the Strategic Framework and organize work around fulfilling the vision and mission of AFA.
  • Have a broad understanding of association management, fiduciary responsibilities, and the fundamentals of non-profit organizations.
  • Assess information to make data-driven decisions.
  • Understand some information may be confidential, and therefore should not be discussed with others outside of the board.


Ideal candidates for the NEC should have the following skills or experience:

  • Possess the ability to be objective and unbiased.
  • Have the ability to ask thoughtful questions and process the responses.
  • Have a basic understanding of board governance to best determine the candidates suited to serve.
  • Have the ability and willingness to maintain the highest level of confidentiality.

 

For further information, please review the AFA BylawsNominations are open for the 2020 AFA Board of Directors and 2020 Nominations & Elections Committee until May 29. Nominees will then be notified and invited to submit materials for consideration by the Nominations & Elections Committee. If you have questions, please contact Monica Miranda, NEC Chair.

 

 

NEC Frequently Asked Questions

How does the elections process work?

The process begins with the solicitation of nominations. Affiliate, Emeritus, Graduate and Professional members may nominate others for the positions being elected this year. Affiliate, Emeritus, Graduate and Professional members may also nominate themselves. 

 

Anyone nominated will be contacted and asked to either accept or decline their nomination. Candidates who accepted a nomination will receive a Nomination Acceptance Statement. The AFA Nominations & Elections Committee carefully considers all of the acceptance statements and determines the final slate of nominees. Affiliate, Graduate, Professional, and Retired members and Past Presidents will then vote on the slate.

 

What is the Nominations & Elections Committee and what do they do?

The purpose of the Nominations and Elections Committee (NEC) is to create a slate of the best possible candidates to advance the Association and its strategic plan. 


This committee also has the responsibility for administering the election process for AFA. The committee is chaired by a Past President and is comprised of two Affiliate, Emeritus, Graduate or Professional members from each of the Association's Regions, one appointed in consultation with the Board of Directors, and one elected by the membership of each Region. Each Region also elects one Alternate to the Nominating Committee.

 

What if I don't know who the candidates are?

The NEC compiles candidate information and provides a recorded interview with each individual candidate. These materials will be available on our website to help you make an informed choice.

 

I think I'd like to run for an office. Can I nominate myself?

Yes. The Nominations & Elections Committee slates candidates based on the skill sets they can bring to a specific office, so nominate yourself if you are interested in this leadership challenge. 

How do I vote?

Ballots are sent from the Central Office via email to all eligible voting members.

 

Can I mail a ballot instead?

Unfortunately, the Association no longer offers paper ballots.  However, the electronic ballot is completed in a secure website and your vote is not connected to your name.

 

What if my favorite candidate isn't on the ballot? Can I "write in" my candidate?

Yes! "Write in" votes are a legitimate way for you to let your voice be heard.

 

Where can I learn more about the positions?

All members interested in running for office are encouraged to speak to the present board members. Current board members can provide a wealth of information about their responsibilities, the time commitment, and their overall satisfaction with their involvement in the Association's leadership.

 

 

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